Ten documents. How many do you find within a minute?
Go through ten documents every practice needs and say how quickly you can put your hands on each one. You immediately see how many of them depend on a single person.
Ten documents
From your autoclave contract to the employment contract of your newest team member.
2 minutes
Four answers
Within a minute, within ten minutes, I have to ask someone, or I don't know.
per document
Result
A view of how well
instant
Do it with your team
Have a colleague take the same test. Where answers differ is where the problem sits.
2 minutes
How long does it take you to find everything?
01 The service contract for your autoclave
02 The latest inspection report for your X-ray unit
03 The warranty certificate of the treatment unit in your second room
04 The employment contract of your most recent hire
05 The lease or the deed of your practice premises
06 Your public liability policy
07 The contract with your waste collector, including the notice period
08 The sterilisation protocol your team actually follows today
09 The manual and the settings of your intraoral scanner
10 The latest inspection certificate of your electrical installation
Start with the first document.
Your outcome appears straight away, question by question.
Sound familiar?
Contracts, protocols, warranty certificates and supplier documents are spread across mailboxes, a shared folder and a cabinet at the back.
Whoever needs something asks the colleague who happens to know the most about it.
When that colleague is on holiday, nobody searches, everybody waits.
There are two versions of the same protocol, and nobody dares to say which one is right.
This test measures the problem. Document management removes it.
The result shows how dependent you are on people instead of on a system. In Tivtav every document is categorised, the important data is extracted, and it is linked to the device, the supplier, the room or the team member it relates to.
Now you know how dependent you are.
The next step is not buying software, it is putting the structure in place. If you want to see what that looks like, document management is built for exactly that.